Creating Professional Documents in MS Word
1.
Creating a Letter
Letters are formal documents used
for communication in business, school, or personal matters.
Structure
of a Letter:
1.
Header
(Sender’s Address & Date)
2.
Recipient’s
Address
3.
Salutation
(Dear Sir/Madam, …)
4.
Body (the
message)
5.
Closing
(Sincerely, Yours faithfully, …)
6.
Signature
& Name
Steps
in Word:
- Go to File → New → Templates → Letters (choose a
template).
- OR start a Blank Document and format manually.
- Use alignment & spacing for neatness.
🖼️ (Image idea:
Screenshot of Word letter template preview)
2.
Creating a Resume (CV)
A resume is a professional summary
of your education, skills, and work experience.
Key
Sections:
- Header:
Name, contact details.
- Objective/Summary:
Short statement about your career goal.
- Education:
Schools, degrees, dates.
- Experience:
Job titles, companies, responsibilities.
- Skills:
Relevant technical and soft skills.
- References
(optional).
Steps
in Word:
- Go to File → New → Templates → Resumes & Cover
Letters.
- Pick a modern design.
- Fill in your personal details.
- Use bullets for skills and experience.
🖼️ (Image idea:
Screenshot of Resume template in Word)
3.
Creating a Report
Reports are structured documents for
presenting information clearly.
Structure
of a Report:
1.
Title Page: Title, your name, date.
2.
Table of
Contents (Word can generate this).
3.
Introduction: Purpose of the report.
4.
Body: Information with headings & subheadings.
5.
Conclusion/Recommendations.
6.
References/Bibliography.
Steps
in Word:
- Use Styles (Heading 1, Heading 2) → allows
automatic Table of Contents under References → Table of Contents.
- Insert Page Numbers under Insert → Page
Number.
- Use Charts, Tables, Images to present data.
- Apply consistent formatting (fonts, spacing,
margins).
🖼️ (Image idea:
Screenshot showing Table of Contents being inserted in Word)
4.
Tips for Professional Documents
✅ Use consistent fonts (e.g.,
Calibri, Times New Roman).
✅ Maintain 1.0–1.5 line spacing for readability.
✅ Keep margins standard (1 inch all sides).
✅ Proofread with Spelling & Grammar Check (Review Tab).
✅ Save as PDF before sending (File → Save As → PDF).
5.
Practice Task
1.
Create a formal letter to
your school requesting permission for an event.
2.
Design a resume with your
education, skills, and experience.
3.
Write a short report about
“The Importance of Computer Studies in Schools.”
By mastering these, learners can
produce professional documents for school, work, and business.
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